E-Mails

Feng Office can act as an web mail client for its users. You can send and receive e-mails by any POP3 or IMAP mail account you have. Feng Office supports encryption by SSL/TSL.

• New: Creates a new e-mail message.

• Inbox: Shows e-mail messages that have been received.
• Sent: Shows e-mail messages that have been sent.
• Draft: Shows e-mail messages that have been saved as a draft (and not sent yet).
• Unread: Shows only e-mail messages that have not been read. This is a filter that can be used in combination with the three buttons described above (i.e. you can see just unread e-mail messages from the inbox).

• View all: Use this command to reset all filters and see all e-mail messages.
• Unread emails: Clicking directly on this command shows only unread e-mail messages, but from all accounts. Using the submenu you can narrow your filter to a specific account.
• All emails: Clicking directly on this command shows all e-mail messages from all accounts. Using the submenu you can show only e-mails from a specific account.
• Unclassified emails: Shows all e-mail messages that have not been assigned to a workspace (classified), in other words all e-mail messages that only the account owner can see. (As soon as you assign an e-mail message to a workspace, all users who can view e-mails in that workspace will be able to read that message.)

• Mark as read: Marks the selected e-mail messages as read.
• Mark as unread: Marks the selected e-mail messages as unread.
• Add Email account: Lets you add an e-mail account (see below for details). Please note that you need at least one e-mail account configured to use the Email module of Feng Office.
• Edit account: Lets you edit an existing e-mail accounts (see below for details).

• In the upper part of the dropdown menu you see existing tags. Choose one to assign it to the currently selected e-mail messages.
• Add tag: Lets you create a new tag and assign it to the currently selected e-mail messages.

• Move to trash: Moves the currently selected e-mail messages to the trash.

• Check mail accounts: Checks all configured e-mail accounts for new messages.

To be written...

To be written...

Adding an e-mail account to Feng Office is similar to adding an e-mail account to your desktop mail client (i.e. Thunderbird, Outlook, Apple Mail). You basically enter your e-mail address, the mail server addresses (POP3/IMAP and SMTP), your login details, plus encryption settings.

If you wish you can delete an existing e-mail account at any time. To do so, open the account settings form and click the “Delete mail account” button:

An alert dialogue will then ask you to confirm this action and gives you the option to delete any existing e-mails of that account as well:

E-mail accounts are independent of workspaces - they are personal to each user. This means that your e-mail messages are visible only to you by default. Only when you assign one or more e-mail messages to a workspace then every user with permissions to read e-mails on that workspace will be able to access those e-mails.

When an email is classified in a workspace, all users with Permissions to see emails in that workspace will be able to see the email (as for all types of objects).

To prevent users from seeing all classified emails workspace permissions should be adjusted. This can be achieved by denying email read permission for all users in that workspace. This has a limitation, it will prevent users from viewing any email in that workspace.

A workaround is to create a sub workspace that is only visible to the user who should see the emails, and then classify emails into that sub workspace. In this way the user with permissions on that sub workspace will be able to see the emails when viewing the original workspace. Other users won't be able to see the new sub workspace although they will still see emails directly classified in the original workspace.

To make point 2) clearer:

  All
    +--Workspace A
         +--Sub Workspace B

Email is classified to Sub Workspace B. Only User 1 has permissions to see emails in Sub Workspace B. When User 1 selects Workspace A he will see all emails in Workspace A plus all emails in Sub Workspace B, while other users will only see emails in Workspace A.

Moving e-mails with attachments into a workspace will place these attachments into the document area.

Does Feng Office support SSL/TLS encryption?

Yes, for incoming (POP3/IMAP) and for outgoing (SMTP) mails.¹⁾

Does Feng Office support GPG encryption?

Not at this time (Feng Office 1.5).

Does Feng Office support POP3?

Yes.

Does Feng Office support IMAP?

Yes.²⁾

Feng Office IMAP client does not copy sent and draft e-mails to the IMAP server. They are only stored internally in Feng Office.

Does Feng Office support Gmail?

Yes. To set up Feng Office with your Gmail account please make sure that the desired protocol (POP3 or IMAP) is activated in your Gmail account's settings. On the same page you will find a link that brings you to a page in Gmail help with information about how to configure your email client.

Does Feng Office support Hotmail?

This section has not been reviewed for Feng Office 1.5.

At this time (Feng Office 1.0) there is no support for importing email from Hotmail. To our knowledge this service doesn't support POP3/SMTP or other popular mail protocols (unless they offer it with some type of premium account).

Possible Workaround: If you have access to a Windows XP computer, download the Windows Live Desktop Mail Program. This will give you an email client that connects to Hotmail and allows you to download your email to your local machine by clicking and dragging. Once on your machine, you can either back up your mail, or connect to your mail server using IMAP then reupload the messages.